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Registered mailing

Struggling with reliable and legally valid digital communication?

When sending important documents, you want to be sure they arrive safely and are legally valid. Traditional registered mail is time-consuming, expensive, and not always practical. Moreover, a regular email can easily be contested or manipulated.

What is Registered Mailing?

Registered Mailing offers a reliable way to send important documents electronically. IPEX is a qualified trust service provider (qTSP) in Belgium, adhering to the highest standards for electronic communication. This ensures that their digital registered deliveries meet the legal requirements of the eIDAS regulation, providing your documents with the highest level of legal certainty.

Depending on your needs, you can choose between:

  • Registered Mailing (Art. 43):
    This is a reliable digital way to send documents with proof of dispatch and receipt. While it holds legal value, the judge determines its strength as evidence in case of a dispute. It is ideal for situations where a basic level of certainty is sufficient.

  • Registered Mailing Plus (Art. 44):
    This provides the highest level of legal certainty. The recipient's identity is strictly verified using methods like itsme or eID, and the delivery fully complies with the European eIDAS regulation. This means the evidence is irrefutable and equivalent to physical registered mail.

How does it work?

  1. Sender sends the registered email.
  2. Sender confirms the dispatch using itsme or eID.
  3. Recipient receives a notification email.
  4. Recipient verifies identity with itsme or eID.
  5. Recipient receives or downloads the document.

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What are the benefits?

  • Fully Legally Valid: Compliant with the European eIDAS regulation, ensuring your documents are legally recognized.
  • Cost Savings: Digital registered delivery provides a more efficient and cost-effective alternative to traditional mail by eliminating paper, postage, and administrative handling costs.
  • Speed and Efficiency: Send documents within seconds without logistical delays.
  • Real-Time Tracking: Monitor your shipment and receive notifications upon delivery.
  • Sustainable: Reduce your carbon footprint by working entirely digitally.
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When to choose Registered Mailing Plus?

Some documents require extra security, such as contracts, legal documents, and sensitive business information. In such cases, Registered Mailing Plus is the ideal solution, offering advanced verification methods like:

  • Recipient identity verification via itsme or eID
  • Digital fingerprint and timestamp

These measures ensure that only the intended recipient can open the document, preventing fraud and misuse.

Ready to secure your digital communication?

Contact our commercial department via sales@ipexgroup.com or +32 (0)2 641.12.00.